Contractor Compliance for Transportation & Logistics
Optimize Contractor and Vendor Compliance Management in Transportation & Logistics
ContractorOS is a robust compliance management solution designed to meet the complex compliance needs of transportation and logistics companies. It simplifies contractor and vendor oversight by digitizing documentation, automating compliance tracking, and maintaining audit-ready records. By improving visibility and streamlining processes, ContractorOS helps organizations enhance security, ensure regulatory compliance, and maintain operational efficiency in a fast-paced, highly regulated industry.
Centralized Compliance Oversight
Managing contractors across transportation hubs, ports, and distribution centers requires centralized control. ContractorOS consolidates contractor and vendor compliance documentation into a secure platform, allowing logistics managers to maintain visibility and improve control over operational compliance across multiple locations.
Automated Compliance Workflows
In the fast-paced logistics industry, staying ahead of compliance requirements is crucial. ContractorOS automates the management of documentation, sending alerts for document expirations, training certifications, and security clearances. This minimizes manual work and ensures contractors meet all requirements without delays.
Regulatory Compliance Management
ContractorOS helps logistics companies meet critical compliance standards like OSHA, C-TPAT, and ITAR by digitally collecting, verifying, and tracking contractor documentation. This ensures that contractors are fully compliant with safety regulations, supply chain security measures, and export control requirements before working in secure facilities.
Seamless Audit Preparation
Transportation and logistics companies frequently undergo regulatory inspections and security audits. ContractorOS serves as a system of record, providing detailed audit trails and real-time compliance monitoring to ensure companies are always prepared for regulatory reviews and inspections.
Tailored to Site-Specific Requirements
Different transportation hubs have unique security protocols based on their operations, whether dealing with high-value goods, international freight, or hazardous materials. ContractorOS allows companies to tailor requirements to their unique site needs, helping ensure only authorized contractors gain access to secure zones.
Real-Time Notifications
Compliance lapses can lead to costly delays and security breaches in logistics operations. ContractorOS offers real-time notifications to keep stakeholders informed about document expirations, new compliance tasks, and document submissions, helping prevent disruptions.
Integrated with VisitorOS
ContractorOS seamlessly integrates with VisitorOS, enabling faster, more secure sign-ins at warehouses, ports, and distribution centers. Contractors who meet compliance requirements are automatically flagged for approval, ensuring only those authorized gain access while improving overall efficiency.
Occupational Safety and Health Administration (OSHA)
The Occupational Safety and Health Administration (OSHA) helps ensure safe working conditions within the transportation and logistics sector. Compliance with OSHA regulations is vital for minimizing risks and protecting workers.
ContractorOS supports OSHA compliance by:
- Managing vendors and contractor safety documentation and certifications in one centralized location.
- Providing detailed audit trails to support safety audits and incident investigations.
- Sending automated reminders to contractors and vendors of certification expirations.
Customs-Trade Partnership Against Terrorism (C-TPAT)
C-TPAT is a voluntary supply chain security program that strengthens international trade security by ensuring supply chain integrity and minimizing terrorism risks.
ContractorOS helps meet C-TPAT requirements by:
- Helping ensure that only approved contractors access secure transportation and logistics hubs.
- Providing audit-ready documentation to support security reviews and C-TPAT compliance.
International Traffic in Arms Regulations (ITAR)
ITAR governs the transportation, export, and handling of defense-related materials. Companies involved in transporting sensitive goods must ensure strict regulatory compliance.
ContractorOS helps with ITAR compliance by:
- Helping ensure compliance by digitally storing and tracking documentation for contractors working with regulated materials.
- Providing structured compliance tracking to meet ITAR reporting requirements.
- Maintaining a digital audit trail of contractor and vendor documentation for regulatory inspections.
Security & Compliance Officers
ContractorOS helps security teams manage contractor compliance, ensuring all personnel meet safety and documentation requirements before gaining access to high-security areas.
Vendors & Contractors
Vendors and contractors benefit from a structured compliance submission process, automated document expiration reminders, and a seamless approval workflow, ensuring they meet logistics safety standards before arrival.
Facility Managers
Logistics facility managers can use ContractorOS to help ensure that only approved, compliant contractors enter warehouses, ports, and distribution centers, reducing security risks and maintaining efficiency.
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.
Jeff O.
Field Service Leader
iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
