Contractor Compliance for Pharmaceutical
Ensure Every Contractor Meets Compliance Requirements Before Entering Your Pharmaceutical Facility
Pharmaceutical manufacturers operate in one of the most tightly regulated environments, where vendor and contractor compliance is essential for maintaining product integrity, ensuring patient safety, and meeting strict regulatory standards. ContractorOS streamlines compliance management by centralizing documentation, automating tracking, and maintaining audit-ready records. This helps pharmaceutical companies mitigate risk, ensure operational continuity, and maintain full adherence to industry regulations.
Centralized Compliance Oversight
Pharmaceutical companies often collaborate with multiple contractors, vendors, and third-party service providers across various facilities. ContractorOS consolidates all contractor and vendor compliance records into a centralized platform, reducing administrative burden and ensuring complete visibility across every stage of production and facility operation.
Automated Compliance Workflows
Keeping contractor documentation current is critical for maintaining regulatory compliance. ContractorOS automates this process by sending reminders for expiring certifications, safety training, and security clearances—reducing manual effort while ensuring continuous compliance.
Pharmaceutical Safety & Regulatory Compliance
ContractorOS helps organizations meet industry-specific compliance requirements by tracking documentation for FDA, GMP, and HIPAA standards. It helps ensure that contractors adhere to stringent pharmaceutical safety protocols and regulatory obligations before granting them access to production environments.
Seamless Audit Preparation
Pharmaceutical manufacturers undergo frequent inspections by regulatory authorities. ContractorOS serves as a system of record, maintaining comprehensive audit trails and documentation that simplify regulatory inspections while ensuring companies always stay audit-ready.
Tailored to Site-Specific Requirements
Each pharmaceutical facility has unique compliance protocols based on production processes, materials used, and regulatory obligations. ContractorOS allows companies to tailor their compliance requirements for each site, ensuring contractors meet all relevant requirements before accessing sensitive areas.
Real-Time Notifications
Compliance lapses can lead to production delays, regulatory fines, or safety incidents. ContractorOS provides real-time notifications to alert stakeholders of upcoming document expirations and new compliance tasks, helping maintain continuous regulatory adherence.
Integrated with VisitorOS
Strict access control is vital in pharmaceutical manufacturing facilities. ContractorOS integrates with VisitorOS, allowing contractors who meet compliance requirements to be flagged for faster, more secure check-ins, ensuring only authorized personnel gain access to restricted areas.
Good Manufacturing Practices (GMP)
Good Manufacturing Practices (GMP) are essential for ensuring that pharmaceutical products are consistently produced under controlled conditions. Compliance with GMP is vital for maintaining product quality and safety. ContractorOS supports GMP compliance by:
- Organizing and maintaining contractor and vendor documentation related to hygiene, safety, and operational protocols.
- Establishing a structured digital audit trail to track contractor adherence to GMP standards.
- Providing a centralized platform for verifying training credentials and qualification records before site access.
Food and Drug Administration (FDA) Regulations
The FDA enforces regulations to ensure the safety and efficacy of pharmaceutical products. Compliance with FDA guidelines is critical for pharmaceutical manufacturers. ContractorOS helps pharmaceutical companies comply with FDA regulations by:
- Digitally collecting and maintaining contractor documentation required for FDA compliance.
- Providing structured audit trails to demonstrate adherence to regulatory requirements.
- Automating alerts for expiring safety certifications, ensuring contractors remain compliant.
Quality Assurance Teams
Ensure vendors and contractors comply with GMP, FDA, and other regulatory standards, reducing the risk of non-compliance penalties.
Vendors & Contractors
Streamline compliance submissions, receive automated expiration reminders, and gain faster approvals for site access.
Facilities & Compliance Managers
Maintain structured compliance workflows, track contractor certifications, and access audit-ready logs for inspections.
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.
Jeff O.
Field Service Leader
iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
