Contractor Compliance for Manufacturing Enterprises
Streamline Contractor Compliance Management for a Safer and More Efficient Manufacturing Operation
ContractorOS is a comprehensive compliance management solution tailored to the unique challenges of the manufacturing industry. Manufacturers can improve operational efficiency by ensuring seamless oversight of contractor and vendor compliance while meeting stringent safety, security, and regulatory requirements.
Centralized Compliance Oversight
Manufacturing operations depend on contractors for equipment maintenance, facility upgrades, and specialized services. ContractorOS provides a single source of truth for all contractor and vendor compliance records, ensuring that safety training, certifications, and work permits are consistently tracked and easily accessible. By eliminating manual record-keeping, manufacturers gain greater visibility across operations and reduce administrative workload.
Automated Compliance Workflows
Managing contractor compliance in a manufacturing environment requires staying on top of documentation like safety protocols, hazardous material handling certifications, and regulatory training records. ContractorOS digitizes document collection and automates expiry reminders, ensuring that vendor and contractor compliance requirements are always met. This reduces the risk of lapses that could lead to operational delays or regulatory and safety violations.
Manufacturing Safety & Compliance Management
Safety and regulatory compliance are critical in manufacturing, where non-compliance can lead to costly fines or production shutdowns. ContractorOS helps manufacturers ensure that all contractors meet OSHA, ITAR, GMP, and ISO certification requirements before they enter the facility. By collecting, verifying, and tracking essential documentation, manufacturers can maintain a safe working environment and uphold industry regulations.
Seamless Audit Preparation
Manufacturing facilities are subject to routine safety and quality audits that require comprehensive documentation of contractor compliance. ContractorOS acts as a system of record, providing real-time compliance monitoring and maintaining detailed audit trails. Whether for internal reviews or regulatory inspections, manufacturers can quickly retrieve and present vendor and contractor records to demonstrate compliance.
Tailored to Site-Specific Requirements
ContractorOS allows manufacturers to tailor their compliance requirements for site-specific safety protocols and operational guidelines. This flexibility helps ensure compliance processes are efficient while maintaining strict control over who enters their facilities.
Real-Time Notifications
Compliance in manufacturing is time-sensitive, as expired documents or missing certifications can result in delays, safety hazards, or failed audits. ContractorOS delivers instant notifications about key compliance events, such as expiring documents and new safety requirements. By keeping teams informed, manufacturers can avoid disruptions and maintain a compliant workforce.
Integrated with VisitorOS
Manufacturing sites often have strict visitor and contractor entry procedures to prevent unauthorized access and ensure compliance. ContractorOS seamlessly integrates with VisitorOS, allowing for an efficient check-in process while ensuring compliance requirements are met before site access is granted. Contractors with verified documentation can quickly sign in, reducing wait times and maintaining security standards.
Occupational Safety and Health Administration (OSHA)
OSHA regulations are essential for maintaining a safe work environment in manufacturing facilities, where hazards like heavy machinery, chemical exposure, and high-risk tasks pose significant safety concerns. These regulations require manufacturers to implement strict safety measures, conduct regular training, and document compliance efforts to prevent workplace injuries and accidents.
ContractorOS helps manufacturers comply by:
- Tracking contractor compliance with OSHA-mandated programs, including lockout/tagout (LOTO), confined space entry, and hazardous material handling.
- Ensuring contractors have the necessary safety training, certifications, and PPE requirements before they enter the facility.
- Maintaining digital records of vendor and contractor details, training completion, and a complete history of document approvals/rejections for easy access during regulatory inspections and audits.
Export Control Compliance (ITAR & EAR)
GMP regulations ensure that manufacturers in industries such as food production, pharmaceuticals, and medical devices maintain strict hygiene and safety standards to protect product integrity. Compliance requires manufacturers to document safety protocols, control contamination risks, and ensure that all contractors follow industry regulations.
ContractorOS supports GMP compliance by:
- Streamlining documentation approvals for sanitation training, contamination prevention certifications, and adherence to standard operating procedures (SOPs).
- Maintaining structured compliance records, making it easy to demonstrate adherence to GMP standards during regulatory audits and inspections.
Good Manufacturing Practices (GMP)
Good Manufacturing Practices (GMP) ensure that products are consistently produced under controlled conditions. Manufacturers must comply with GMP to ensure product quality and safety. SecurityOS supports GMP compliance by:
- Controlling and limiting access to areas where manufacturing, packaging, or product testing occurs, safeguarding product integrity.
- Ensuring only qualified and trained personnel access production lines or sensitive areas, in line with GMP protocols.
- Maintaining detailed records of who accessed GMP-regulated zones, facilitating audits and ensuring adherence to regulatory requirements.
ISO 9001: Quality Management Systems
ISO 9001 is a widely recognized standard for quality management that applies to manufacturing operations. It focuses on product quality, customer satisfaction, and continuous improvement. ContractorOS aids ISO 9001 compliance by:
- Tracking contractor training documentation and credentials related to quality management.
- Keeping detailed records to support ISO 9001 audits.
Facility Managers
Facility Managers can ensure that only fully compliant contractors gain site access, mitigating risks and preventing production disruptions.
Vendors & Contractors
Vendors and contractors benefit from a structured compliance submission process, automated renewal reminders, and a seamless approval workflow, ensuring they meet site requirements before arrival.
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.
Jeff O.
Field Service Leader
iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
