Contractor Compliance for Government
Strengthen Contractor Compliance & Security for Government Agencies
Government agencies must adhere to strict security and compliance regulations when managing third-party contractors and vendors. ContractorOS provides a comprehensive compliance management solution that helps agencies maintain security, streamline contractor oversight, and meet federal and state regulatory requirements. By centralizing compliance records and automating tracking, agencies can reduce risks, ensure audit readiness, and enhance operational efficiency.
Centralized Compliance Oversight
Government agencies manage vendors and contractors across various departments, requiring strict oversight. ContractorOS provides a secure, centralized platform to track compliance records, eliminating manual tracking and improving visibility into vendor and contractor compliance.
Automated Compliance Workflows
Regulatory requirements demand that contractor and vendor compliance documents remain current. ContractorOS automates tracking, sending reminders for expiring documents to prevent expired certifications and missing security clearances, reducing administrative work.
Government Safety & Compliance Management
Agencies must verify that contractors meet FISMA, OSHA, and GDPR requirements before they begin work. ContractorOS digitizes, centralizes and automates compliance management, ensuring compliance with federal regulations.
Seamless Audit Preparation
Regular audits and security inspections require organized compliance records. ContractorOS serves as a real-time system of record, maintaining detailed audit trails for quick, hassle-free retrieval during regulatory reviews.
Tailored to Site-Specific Requirements
Government agencies have unique security protocols. ContractorOS enables agencies to tailor compliance requirement to match site-specific needs, helping ensure that only contractors who meet security and regulatory standards are eligible for access to sensitive areas.
Real-Time Notifications
Security lapses can stem from expired credentials or missing approvals. ContractorOS provides automated alerts for upcoming document expirations, new requirements, and document submissions, ensuring everyone stays ahead.
Integrated with VisitorOS
Strict access control is essential in government facilities. ContractorOS integrates with VisitorOS to verify compliance status during check-in, helping agencies enforce security policies while streamlining contractor entry.
Federal Information Security Modernization Act (FISMA)
FISMA mandates that federal agencies implement security programs to protect government information systems from cyber threats and unauthorized access. Maintaining proper contractor compliance is essential for securing federal facilities and sensitive data.
ContractorOS helps agencies meet FISMA requirements by:
- Ensuring all contractors provide their compliance documentation as well as their security training documentation before being able to access the site.
- Maintaining a centralized database of contractor compliance records for security audits.
Occupational Safety and Health Administration (OSHA)
OSHA establishes workplace safety regulations that apply to all industries, including government facilities. Agencies must ensure a safe environment for employees, visitors, and contractors while adhering to national safety guidelines.
ContractorOS helps meet OSHA compliance by:
- Managing contractor safety documentation and certifications in one centralized location.
- Providing an organized vendor and contractor compliance record for audits and regulatory reporting.
- Sending automated notifications to contractors for new requirements and compliance document expirations.
General Data Protection Regulation (GDPR)
For government agencies handling data from EU citizens, GDPR requires strict policies to protect personal information and ensure transparency in data collection and retention. Non-compliance can result in significant fines and legal consequences. ContractorOS helps organizations maintain GDPR compliance by:
- Centralizing contractor and vendor compliance documentation in a secure platform
- Providing transparent data retention policies to protect personal information.
- Supporting compliance audits by maintaining an organized record of contractor documentation.
Security Officers & Compliance Officers
ContractorOS helps government security and compliance officers manage contractor compliance, ensuring all contractors meet security training and documentation requirements before gaining access to sensitive areas.
Vendors & Contractors
Vendors and contractors benefit from a structured compliance submission process, automated document expiration reminders, and a seamless approval workflow, ensuring they meet government security standards before arrival.
Facility Managers
Government facility managers can ensure that only pre-approved, compliant contractors enter their secure facilities, reducing security risks and ensuring compliance with national safety protocols.
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.
Jeff O.
Field Service Leader
iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
