Contractor Compliance for Food & Beverage
The Leading Contractor Compliance Management System for Food & Beverage Manufacturers
ContractorOS is a comprehensive vendor and contractor compliance management solution designed to meet the unique needs of the food and beverage manufacturing industry. Food manufacturers can ensure operational efficiency by maintaining complete oversight of contractor and vendor compliance. By streamlining documentation, automating compliance tracking, and supporting audit readiness, ContractorOS helps ensure every contractor meets food safety requirements before entering production areas.
Centralized Compliance Oversight
Managing contractors across multiple production sites, packaging areas, and distribution centers requires consistent oversight. ContractorOS consolidates all contractor and vendor compliance documentation into a secure, centralized platform, allowing manufacturers to monitor and manage compliance records across the entire operation while improving visibility and reducing administrative workload.
Automated Compliance Workflows
Food and beverage manufacturers need to ensure that contractor documents—such as hygiene certifications, food safety training, and regulatory clearances—are always up to date. ContractorOS automatically sends reminders of expiring documents and certifications, minimizing manual tracking and reducing the risk of non-compliance.
Food Safety Compliance Management
ContractorOS helps manufacturers verify that vendors and contractors meet industry-specific safety standards, including FSMA, GMP, and SQF requirements. It helps collects and tracks essential documentation to ensure that only contractors with the necessary food safety training, certifications, and health clearances are allowed access to sensitive production areas.
Seamless Audit Preparation
Food manufacturers face frequent audits from regulators and certification bodies. ContractorOS supports audit readiness by serving as a system of record, maintaining detailed audit trails, and allowing manufacturers to quickly retrieve information during inspections, reducing audit preparation time and minimizing the risk of violations.
Tailored to Site-Specific Requirements
Each facility in the food and beverage industry has unique compliance needs, depending on the type of food being produced and the facility layout. ContractorOS allows manufacturers to tailor requirements based on the needs of each site, ensuring that contractors adhere to facility-specific safety protocols before gaining access to critical areas
Real-Time Notifications
Maintaining strict safety standards requires proactive monitoring of contractor and vendor compliance. ContractorOS provides real-time notifications to stakeholders regarding upcoming document expirations, new safety requirements, and document submissions, helping manufacturers address compliance issues before they disrupt operations.
Integrated with VisitorOS
ContractorOS seamlessly integrates with VisitorOS to streamline contractor entry. Contractors who meet compliance requirements are automatically flagged for faster and more secure sign-ins.
Food Safety Modernization Act (FSMA)
The Food Safety Modernization Act (FSMA) requires food and beverage manufacturers to implement proactive measures to prevent foodborne illnesses, including strict safety practices, detailed records, and contamination prevention plans. Organizations are expected to achieve a Food Safety Defense Certification, confirming their comprehensive food defense plan to identify risks, implement preventive measures, and prepare for emergencies.
ContractorOS supports FSMA compliance by:
- Digitally collecting and verifying training records to ensure contractors meet FSMA requirements before gaining access.
- Automating compliance tracking and document expiration alerts to maintain up-to-date certifications.
- Providing real-time audit trails for compliance inspections and regulatory reporting.
Codex Alimentarius
Developed by the Food and Agriculture Organization (FAO) and the World Health Organization (WHO), the Codex Alimentarius sets international food safety standards to protect public health and ensure fair trade practices. It provides guidelines for managing food recalls and contamination events and encourages risk-based approaches to emergency preparedness.
ContractorOS helps organizations align with Codex guidelines by:
- Maintaining contractor and vendor compliance documentation to support hygiene and safety protocols.
- Tracking and managing complete record keeping for audit readiness.
Good Manufacturing Practices (GMP)
GMPs establish quality standards for food production, requiring facilities to implement strict procedures for documentation, training, and sanitation.
ContractorOS helps manufacturers ensure GMP compliance by:
- Maintaining detailed records of contractor compliance with GMP requirements.
- Tracking training certifications to verify contractors meet GMP standards before they are allowed to enter the facility.
- Supporting hygiene and sanitation protocols through contractor compliance documentation.
ISO 22000 (Food Safety Management Systems)
ISO 22000 requires organizations to establish, implement, and maintain food safety procedures, including identifying potential risks and developing response plans.
ContractorOS helps manufacturers meet ISO 22000 requirements by:
- Centralizing contractor compliance data to ensure all vendors and contractors meet food safety requirements.
- Tracking and managing contractor records to provide full visibility into compliance efforts.
- Automating workflows to ensure hygiene training, document submissions, and approvals are efficiently managed.
Safe Food for Canadians Regulations (SFCR)
The SFCR emphasizes preventive controls to ensure food safety, including emergency preparedness and contractor compliance. Businesses must develop and maintain a Preventive Control Plan (PCP) to identify hazards and outline control measures.
ContractorOS helps organizations meet SFCR requirements by:
- Digitizing contractor compliance records for streamlined preventive control planning.
- Automating expiration tracking to ensure ongoing regulatory compliance.
- Providing a comprehensive audit trail for inspections and compliance verification.
EHS & Compliance Managers
ContractorOS helps EHS managers maintain compliance with food safety regulations by streamlining contractor oversight and ensuring that all necessary documentation is verified before site entry. Automated compliance tracking, expiration alerts, and audit-ready record keeping help simplify regulatory adherence.
Vendors & Contractors
Vendors and contractors benefit from a simplified compliance submission and approval process. ContractorOS provides clear visibility into document requirements, automated notifications for expirations, and a structured workflow to ensure compliance before arriving on-site, reducing delays and improving site access efficiency.
Plant & Facility Managers
Plant and facility managers can ensure only fully compliant contractors gain access to production areas, reducing safety risks and compliance violations. ContractorOS provides real-time tracking of contractor statuses, making it easier to oversee compliance and avoid operational disruptions.
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.
Jeff O.
Field Service Leader
iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
