Contractor Compliance for Higher Education
Streamline Contractor Compliance for Higher Education Institutions
ContractorOS is a comprehensive compliance management solution designed to help colleges and universities effectively manage contractor and vendor compliance. By automating document tracking, ensuring safety requirements are met, and maintaining audit-ready records, ContractorOS enables institutions to enhance security, streamline operations, and comply with regulatory requirements.
Centralized Compliance Oversight
Universities manage numerous contractors for maintenance, construction, and specialized projects across various departments. ContractorOS offers a secure, centralized platform for storing contractor and vendor compliance records, eliminating manual tracking and improving visibility across campus facilities.
Automated Compliance Workflows
Keeping contractor documents up to date can be challenging across multiple campus facilities. ContractorOS automates the process by sending reminders for document expirations and tracking certifications, reducing manual workload while minimizing compliance gaps.
Higher Education Safety & Compliance Management
Institutions must meet various regulatory standards. ContractorOS helps track, verify, and maintain all relevant vendor and contractor documentation to ensure compliance with these requirements.
Seamless Audit Preparation
Higher education institutions undergo frequent audits, from safety inspections to financial reviews. ContractorOS maintains real-time compliance records and audit trails, helping institutions stay prepared for both internal and external audits without last-minute scrambling.
Tailored to Site-Specific Requirements
Different campus facilities have unique security protocols. ContractorOS allows institutions to tailor their requirements based on specific campus or departments, ensuring only approved contractors gain access to sensitive areas like research labs, student housing, or IT data centers.
Real-Time Notifications
Missing documentation or lapses in certification can pose security risks. ContractorOS sends instant notifications to keep administrators, vendors, and contractors informed of new requirements and submissions, document expirations, and necessary approvals, preventing compliance delays.
Integrated with VisitorOS
Colleges and universities often face high contractor traffic, from IT specialists to maintenance crews. ContractorOS integrates with VisitorOS, helping ensure that contractors who meet compliance requirements can quickly check in while upholding campus security standards.
Occupational Safety and Health Administration (OSHA)
OSHA regulations are designed to ensure safe working conditions across all industries, including higher education institutions. On college and university campuses, contractors often work in diverse environments—ranging from construction sites and research labs to maintenance facilities and student housing—each presenting unique safety challenges. Institutions are responsible for ensuring that contractors adhere to OSHA standards to protect not only themselves but also students, faculty, staff, and visitors.
ContractorOS helps institutions meet OSHA requirements by:
- Managing contractor safety documentation, certifications, and other critical compliance documents in one centralized location.
- Providing an organized compliance record for audits and regulatory reporting.
- Sending automated notifications to vendors and contractors for new facility requirements, including training documentation, and certification expirations.
Compliance Officers
ContractorOS helps compliance and security teams manage contractor compliance, ensuring all contractors working on campus provide their compliance documentation before gaining access to campus facilities.
Vendors and Contractors
Vendors and contractors benefit from a structured compliance submission process, automated document expiration reminders, and a seamless approval workflow, ensuring they meet university requirements before arriving.
Facility Managers
University facility managers can ensure that only pre-approved, compliant contractors enter campus buildings, reducing security risks and maintaining operational efficiency.
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.
Jeff O.
Field Service Leader
iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
