Contractor Compliance for Construction
Keep Your Construction Projects on Track with Smarter Contractor Compliance Management
Managing contractor and vendor compliance on construction sites is essential for ensuring safety, minimizing risk, and maintaining adherence to regulatory standards. ContractorOS streamlines compliance management by centralizing documentation, automating workflows, and providing real-time oversight. This allows construction teams to focus on project success without compromising on safety or regulatory requirements.
Centralized Compliance Oversight
Construction projects often involve multiple contractors, subcontractors, and vendors working across various job sites. ContractorOS provides a secure, centralized platform to store and manage all compliance documentation, reducing manual tracking and improving visibility across project operations to enhance site safety.
Automated Compliance Workflows
Ensuring that contractors’ safety training, licenses, and certifications remain current is critical for maintaining regulatory compliance. ContractorOS automates compliance tracking by sending reminders for document expirations, reducing administrative workload while minimizing the risk of lapses that could lead to project delays or penalties.
Construction Safety Compliance Management
ContractorOS ensures that all contractors meet essential industry standards, including OSHA, NFPA, and ISO 45001 requirements. By digitally collecting, verifying, and tracking critical documentation, construction companies can ensure that only those who meet rigorous safety and regulatory standards are allowed on-site.
Seamless Audit Preparation
With frequent inspections and audits required for safety and compliance, ContractorOS serves as a system of record. It maintains comprehensive audit trails and offers real-time compliance monitoring, making regulatory inspections more efficient while reducing administrative burden during audits.
Tailored to Site-Specific Requirements
Each construction project comes with unique challenges based on location, scope, and regulatory demands. ContractorOS allows companies to tailor their compliance requirements for projects, ensuring that contractors meet site-specific safety protocols before accessing critical areas of the job site.
Real-Time Notifications
Missed certifications or lapses in safety training can cause delays or accidents on-site. ContractorOS sends real-time notifications about document expirations, new requirements, and document submissions, ensuring that project managers stay informed and proactive in addressing potential issues.
Integrated with VisitorOS
ContractorOS seamlessly connects with VisitorOS, enabling contractors who meet compliance requirements to be automatically flagged for faster, more secure site check-ins. This integration reduces bottlenecks at entry points and helps maintain strict control over who can access the site.
Occupational Safety and Health Administration (OSHA)
The Occupational Safety and Health Administration (OSHA) regulates workplace safety and health in the construction industry. Compliance with OSHA’s standards is crucial for protecting workers and minimizing on-site accidents.
ContractorOS supports compliance by:
- Tracking and storing vendor and contractor safety documentation and required training records in one centralized location.
- Providing an organized compliance record for audits and regulatory reporting.
- Sending automated reminders to contractors and vendors for critical compliance document expirations.
Construction (Design and Management) Regulations (CDM)
The Construction (Design and Management) Regulations (CDM) outline the responsibilities of construction site managers and contractors in ensuring safety throughout the project lifecycle.
ContractorOS helps meet these regulations by:
- Centralizing vendor and contractor compliance records to ensure all contractors meet required health and safety standards before accessing the site.
- Providing structured workflows for managing and verifying vendor and contractor documentation.
- Automating document expiration tracking, ensuring safety certifications and training records remain up to date.
- Offering a full audit trail of contractor compliance activities, supporting inspections and regulatory reporting.
ISO 45001 – Occupational Health & Safety Management
ISO 45001 is an internationally recognized standard that establishes a framework for proactive workplace health and safety management. It helps organizations reduce risks, improve worker safety, and create safer working environments by implementing structured safety management systems.
For construction firms, compliance with ISO 45001 ensures that contractors and subcontractors adhere to rigorous safety measures, minimizing workplace hazards and liability risks.
ContractorOS supports compliance by:
- Maintaining up-to-date records of contractor certifications, training completion, and risk assessments in one secure platform.
- Digitizing and monitoring contractor safety training records to confirm compliance with ISO 45001 requirements before site access.
- Automatically tracking document expirations and sending renewal reminders to prevent lapses in safety certifications.
- Maintaining a structured compliance record that simplifies reporting for regulatory inspections and internal audits.
Safety Officers
ContractorOS helps safety teams manage contractor documentation, helping ensure all personnel meet safety and compliance requirements before gaining access to construction sites.
Compliance Managers
Maintain structured compliance workflows, track safety certifications, and generate audit-ready reports for regulatory inspections.
Vendors & Contractors
Vendors and contractors benefit from a streamlined compliance submission process, automated renewal reminders, and seamless approval workflows.
Project Managers
Construction project managers can ensure only approved, compliant contractors access job sites, reducing risks and maintaining project timelines.
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.
Jeff O.
Field Service Leader
iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
