See ContractorOS in Action
See how ContractorOS can simplify contractor compliance management, giving you greater control over site access, safety, and operational efficiency.
Streamlined, Intuitive, and Efficient Compliance Document Management
Streamlined Document Collection
Vendors and contractors can easily submit required documents through a guided process, reducing manual data entry and follow-ups.
Real-Time Status Updates
Track, approve, or request additional details on documentation, helping ensure contractors meet compliance requirements before arriving on-site—reducing delays and keeping operations on track.
Expiration Alerts
Automatically notify your contractors and vendors before documents expire, allowing proactive renewals and preventing compliance gaps.
Centralized Compliance Management Ensuring Seamless Oversight and Control
A Single Source of Truth
Maintain all contractor and vendor compliance records in one centralized location, ensuring version control, eliminating disorganized tracking, and reducing administrative workload.
Visibility Across Locations
Gain complete oversight of contractor compliance across multiple facilities, allowing for more efficient management and informed decision-making.
Compliance Requirements Tailored to Your Needs
Make ContractorOS work for you by setting personalized compliance requirements for contractors and vendors. Whether your site demands strict compliance rules or more adaptable policies, you have the flexibility to establish standards that align with your operational needs.
Built-in Tools to Keep You Audit-Ready with Effortless Tracking
Seamless Recordkeeping
Automatically log every document submission, approval, and action, creating a complete audit trail with zero manual effort.
Proactive Compliance Tracking
Get real-time visibility into compliance statuses, helping you address issues quickly and stay audit-ready.
Seamlessly Integrated Into FacilityOS
ContractorOS is built to work within the FacilityOS platform, enhancing contractor workflows and facility operations.
Visitor Management Integration
When contractors meet compliance requirements in ContractorOS, they are automatically approved in VisitorOS, enabling faster, more accurate check-ins and ensuring only authorized individuals gain access.
Emergency Management Integration
Contractors granted access through VisitorOS are included in mustering lists and emergency safety protocols, ensuring their well-being during critical situations.
PIAM and Access Control Integration Contractors approved through VisitorOS can be granted physical access using rule-based workflows in SecurityOS, maintaining seamless and secure access control.
Organize and Centralize Compliance Documents
Keep all compliance documents organized in one place. The Centralized Document Library simplifies document management, providing easy access to both FacilityOS-managed templates and site-specific documents for vendor and contractor compliance.
Manage Vendor Compliance With Full Visibility
Oversee vendor compliance and task assignments across all sites. The Vendor Compliance Manager offers full visibility into vendor compliance statuses, main contacts, assigned contractors, and outstanding tasks. From onboarding new vendors to tracking compliance, this tool streamlines vendor oversight.
Monitor and Maintain Contractor Compliance
Easily track contractor compliance with a complete list of contractors, their compliance statuses, and assigned tasks. Navigate contractor details, monitor task progress, and manage approvals to ensure compliance at every stage.
Review, Approve, and Manage Compliance Tasks
The Task Manager serves as a central hub for reviewing, approving, and managing documents submitted by vendors and contractors. With clear visibility into document details, it ensures smooth compliance workflows and timely action.
Review and Approve Documents with Ease
Simplify the process of reviewing, approving, or rejecting submitted documents. With full visibility and a complete audit trail, this helps ensure that all documentation meets site requirements with accuracy and accountability.
Receive Real-Time Notifications
Stay informed with real-time updates across all users in ContractorOS. Notifications keep site admins, vendors, and contractors aware of key compliance events, such as task assignments, new requirements, and document expirations—helping prevent delays and maintain compliance.
Track and Manage Document Expirations
Prevent compliance gaps with automated expiration tracking. This feature provides proactive alerts for expiring or expired documents, helping vendors and contractors stay ahead of site requirements.
Enable Fast and Secure Contractor Check-Ins
Contractors marked compliant in ContractorOS are automatically approved in VisitorOS during sign-in, expediting kiosk check-ins and ensuring only authorized individuals gain access.
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.
Jeff O.
Field Service Leader
iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
STEP 1
Define Site Requirements
Facilities set compliance requirements based on operational and regulatory needs, ensuring all vendors and contractors meet site-specific standards before gaining access.
STEP 2
Vendors and Contractors Submit Documentation
Vendors and contractors upload necessary compliance documents, such as certifications and training completions, streamlining the approval process and eliminating paperwork.
STEP 3
Automated Notifications Keep Everyone Informed
Real-time alerts notify vendors, contractors, and site administrators of new site requirements, document expirations, and compliance status updates, ensuring seamless coordination.
STEP 4
Verify Compliance at Check-In
Vendor and Contractor compliance is confirmed at sign-in to ensure only approved individuals gain site access, helping prevent unauthorized entry and reinforcing compliance policies.
STEP 5
Monitor Compliance with Real-Time Insights
Track compliance across all sites with centralized dashboards. Gain real-time insights into vendor and contractor status, pending approvals, and document expirations to stay ahead of compliance requirements.
EHS Managers
EHS managers rely on ContractorOS to maintain compliance with ease. With real-time updates and automated document tracking, they gain full visibility into contractor and vendor compliance, reducing risks and streamlining operations.
Facility Managers
Facility managers benefit from clear visibility into contractor compliance, ensuring only approved individuals gain site access. Automated workflows and seamless document management eliminate manual tracking and simplify audits.
Vendors
Vendors appreciate the efficiency of a centralized compliance solution. Instead of managing multiple submissions across sites, they can easily track document requirements, receive proactive notifications, and reduce the risk of unpaid visits due to non-compliance.
Contractors
Contractors save time by having their compliance status pre-approved before arriving on-site. With all documentation stored in one place, they avoid unnecessary delays and can focus on getting to work without administrative hassles.
