Emergency & Evacuation Management for Food Manufacturers
Ensure Food Safety with Improved Emergency Event Plans and Processes
EmergencyOS is an end-to-end emergency and evacuation management solution designed to simplify every stage of emergency response while ensuring food & beverage manufacturing organizations remain compliant with food safety regulations and standards. EmergencyOS helps ensure your facility is prepared, protected, and equipped to handle emergencies with precision and reliability.
Digitize Evacuation Processes
Say goodbye to inefficient manual evacuation processes. With digital oversight of the evacuation and mustering process, EmergencyOS helps to remove the manual effort of error-prone, paper-based processes and decreases costly downtime.
Extend Communication
Remove communication barriers for non-employees. Integration with Visitor Management Systems, such as VisitorOS, allows temporary visitors and contractors to be included in real-time communication channels and critical updates.
Communicate in Real-Time
EmergencyOS active messaging features allow Safety Officers to communicate instantly with all evacuees during an emergency via standard SMS and phone calls within the app.
Gain Real-Time Visibility
EmergencyOS provides Safety Officers access to an up-to-date list of employees, including visitors and contractors potentially impacted by an emergency evacuation situation – all visible in a centralized interface.
Perform Digital Roll Calls
Manual paper-based roll calls are time-consuming and often incomplete. With EmergencyOS, Safety Officers can save valuable time with digital roll calls. The latest status from all evacuees is automatically gathered. Have multiple mustering points? No problem! The data is stored in a remotely accessible central location.
Tailor Emergency Responses
EmergencyOS lets you create and customize procedures and notifications for various emergency scenarios with precision. Configure response flows, tailor your messages, and ensure timely communication during the most critical moments.
Evacuation Reporting
Collect and store evacuation data such as the nature of the event, emergency event duration, individual evacuation times, and more. EmergencyOS provides a digital record of evacuation events along with complied detailed evacuation metrics for all facilities providing company-wide visibility across your entire enterprise.
Compliance Reporting
EmergencyOS allows you to maintain detailed reports essential for internal and external audits and regulatory compliance by recording a full and complete digital audit trail and evacuation log of every evacuation event. Save time, improve accuracy, and avoid penalties and costly audits from regulations such as FSMA and OSHA.
Data Driven Improvements
EmergencyOS provides you with the data needed to help detect and isolate potential future issues and identify actionable opportunities to implement ongoing evacuation process improvements. Leverage historical evacuation data to track trends over time, quickly identify points of friction, and highlight areas of weakness.
Food Safety Modernization Act (FSMA)
The Food Safety Modernization Act (FSMA) requires food and beverage manufacturers to implement proactive measures to prevent foodborne illnesses, including strict safety practices, detailed records, and contamination prevention plans. Organizations are expected to achieve a Food Safety Defense Certification, confirming their comprehensive food defense plan to identify risks, implement preventive measures, and prepare for emergencies.
EmergencyOS supports FSMA and Food Safety Defense compliance by streamlining emergency preparedness plans and ensuring facilities stay compliant more easily, through:
- Real-time Data Capture: Gain a real-time digital list of on-site employees, visitors, contractors, and other temporary guests, helping to ensure everyone is accounted for in an emergency.
- Tailored Emergency Responses: Create multiple custom emergency profiles tailored to different emergency scenarios with flexibility and control over drills and processes to align with your food defense plan procedures for different scenarios.
- Real-Time Communication: Communicate with on-site personnel in real-time and include visitors and contractors in critical alerts, ensuring everyone on-site is informed and accounted for during emergencies.
Codex Alimentarius
Developed by the Food and Agriculture Organization (FAO) and the World Health Organization (WHO), the Codex Alimentarius sets international food safety standards to protect public health and ensure fair trade practices. It provides guidelines for managing food recalls and contamination events and encourages risk-based approaches to emergency preparedness. EmergencyOS supports compliance with the Codex by enabling organizations to:
- Develop multiple custom emergency profiles designed for various emergency scenarios. Create specific workflows for safety drills and emergency events to ensure everyone knows what to do and has the correct information to act during an emergency scenario, such as an active shooter or natural disaster.
- Streamline real-time communication during crises, breaking down common barriers to ensure swift, clear updates. When paired with VisitorOS, the platform extends this capability to include visitors and contractors in critical alerts, ensuring everyone on-site is informed and accounted for during emergencies.
Occupational Safety and Health Administration (OSHA)
The Occupational Safety and Health Administration (OSHA) has established specific regulations for emergency management in food and beverage manufacturing plants. Emergency management is a critical component of OSHA regulations, as OSHA mandates that workplaces must have clear, well-documented emergency preparedness and response plans to protect employees and visitors.
EmergencyOS helps maintain compliance with OSHA’s Emergency Action Plan (EAP) and other safety regulations by enabling organizations to:
- Store and automate emergency response protocols, ensuring compliance with OSHA’s requirement for a documented EAP.
- Log and track emergency drills, ensuring organizations meet OSHA’s training requirements for emergency response personnel.
- Track employees, contractors, and visitors in real-time during evacuations, ensuring all personnel are accounted for at designated muster points.
- Replace manual headcounts with automated digital mustering, reducing errors and improving emergency response times.
ISO 22000 (Food Safety Management Systems)
The International Organization for Standardization (ISO) published the ISO 22000:2018 which requires organizations to establish, implement, and maintain food safety emergency preparedness and response procedures, including identifying potential emergencies and developing response plans under clause 8.4.
EmergencyOS supports ISO 22000 certification to enable organizations to:
- Streamline and digitize evacuation processes for food safety emergencies with tailored plans, real-time communication, digital mustering, and centralized data for audit readiness.
- Minimize disruptions by automatic digital management of critical processes like staff accountability and evacuation during emergencies, with real-time audit trails of drills and responses to demonstrate preparedness.
Safe Food for Canadians Regulations (SFCR)
The Safe Food for Canadians Regulations (SFCR) emphasize preventive controls to ensure food safety, including emergency preparedness. Businesses must develop and maintain a Preventive Control Plan (PCP) that identifies hazards and outlines measures to control them, ensuring food safety during emergencies like natural disasters or power outages. By integrating emergency preparedness into their PCPs, food and beverage manufacturing businesses can ensure effective management of food safety risks during crises.
EmergencyOS supports SFCR compliance through enabling plants to have a robust emergency preparedness plan through:
- Streamlining and digitizing evacuation processes for food safety emergencies, including customized plans, real-time communication, and centralized data for audit compliance.
- Enhancing your business’s preventative control plan (PCP) to improve effective crisis management during emergencies, and safeguards public health and food safety.
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.
Jeff O.
Field Service Leader
iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.
Jennifer A.
Manager, General Services Lactalis USA
"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.
Dee M.
Health Safety Environment Coordinator
"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.
Chad J.
Director of Supply Chain
"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!
Molly V.
Executive Assistant, Operations
"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.
Billy L.
Building Automation Systems Manager
"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.
Usama M.
IT Supervisor, Plant Support
Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.
Jeff O.
Field Service Leader
iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.
Dee M.
Health Safety Environment Coordinator
I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.
Todd C.
EHS Manager
iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.
Robert I.
IT Automation Technician
Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.
Nicole F.
Food Safety and Quality Assurance Manager
“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.
Travis E.
IT Plant Support Analyst, Infrastructure & Security
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